A. 69ÀÖÔ° 11-023F: OFF-CAMPUS LOCATION (OCL) FORM
| Form | 69ÀÖÔ° 11-023F: Preparation of Off-Campus Location (OCL) Form |
|---|---|
| Obtain Blank Forms From: |
69ÀÖÔ° 11-023F: Preparation of Off-Campus Location (OCL) Form |
| Forward Completed Forms To: |
69ÀÖÔ° Property Control |
B. PURPOSE OF THE OFF-CAMPUS LOCATION (OCL) FORM (69ÀÖÔ°-11-023F)
Purpose of Form 69ÀÖÔ°-11-023F: To provide information on items which are off-site or otherwise unavailable for 69ÀÖÔ° Property Control staff to affix the tag. The Off-Campus Location (OCL) Form (69ÀÖÔ°-11-023F) is used whenever a piece of equipment is located at a site off campus and/or whenever 69ÀÖÔ° Property Control is unable to physically tag/barcode a piece of equipment themselves. The OCL form is sent to the Equipment Custodian/Manager of the item after initial population by 69ÀÖÔ° Property Control. The Equipment Custodian/Manager is charged with the responsibility of physically attaching the property tag to the equipment in these instances. The Equipment Custodian/Manager completes the form by filling in or changing any missing or incorrect information and, after signing it, returns it to 69ÀÖÔ° Property Control as appropriate.
C. INSTRUCTIONS FOR COMPLETING 69ÀÖÔ° 11-023F: OFF-CAMPUS LOCATION (OCL) FORM
1.
| Manufacturer: | The name of the company or organization which produced the equipment |
|---|---|
| Model #: | The manufacturer's model number |
| Serial #: | The unique identification number which manufactures often assign to each piece of equipment. This can usually be found on the piece of property. |
| Description: | A general description of the asset |
| Location: | The address where the piece of equipment is located |
| Equipment Manager/Custodian: | The person who is to be contacted with questions regarding the equipment |
| Equipment Manager/Custodian's ID: | The 9 digit 69ÀÖÔ° ID # of Equipment Custodian/Manager |
| Department: | The name of the department whose inventory this piece of equipment is listed on |
| Banner Orgn: | The Banner orgn associated with the department |
| Campus Barcode #: | The tag/barcode number that is physically attached to the piece of equipment |
2. Items for 69ÀÖÔ° Property Control completion
| Permanent tag (P-Tag): | The P-tag is the permanent fixed asset number assigned by Banner which is unique for each piece of equipment at 69ÀÖÔ°. This information is the most effective means for identifying the item in the Banner Fixed Asset system |
|---|---|
| Date: | The date 69ÀÖÔ° Property Control filled out and sent the OCL form |
| Invoice #: | The Banner Invoice number on which the piece of equipment was acquired |
| Invoice Date: | The vendor invoice date |
| Cost: | Invoice amount |
| Vendor: | The name of the vendor from which the piece of equipment was acquired |
