Unless there is written delegation of authority from the officials below to someone else, the following authorizations are required prior to commitment of 69ÀÖÔ° funds for these expenditures:
|
Type of Expenditure |
Authorization |
|---|---|
| Real Property (Land and Buildings) Acquisitions | Vice Chancellor for Financial Affairs/Treasurer |
| Insurance | 69ÀÖÔ° Manager of Cash & Investments |
| Taxes | Vice Chancellor for Financial Affairs/Treasurer, 69ÀÖÔ° Controller, or 69ÀÖÔ° Disbursements Services Director |
| Charitable Contributions, Procedure 8-006 | Vice Chancellor for Financial Affairs/Treasurer |
| Political Contributions, Procedure 8-006 | Not Allowed |
| Payments to Auditors/Public Accountants | Vice Chancellor for Financial Affairs/Treasurer, 69ÀÖÔ° Controller |
| Legal Fees and Settlements | Vice Chancellor for Financial Affairs/Treasurer and 69ÀÖÔ° General Counsel |
| Payments to or on Behalf of Employee Spouse/Partner (See Procedure 8-007, Spousal Expenses) | Campus CFO |
| Payments to Affiliated Foundations (See ) | Vice Chancellor for Financial Affairs/Treasurer or 69ÀÖÔ° Controller |
| Travel Advances over $300/Week/Person (See Procedure 4-008, Cash Advances (for travel and other purposes) | 69ÀÖÔ° Controller, 69ÀÖÔ° Disbursements Services Manager/Director or Campus CFO |
| Establishment of New Petty Cash, Imprest Checking, Change Funds (See Procedure 4-001, Petty Cash Funds; Procedure 4-002, Imprest Checking Accounts; Procedure 4-003, Change Funds); | 69ÀÖÔ° Controller |
| Any Large or Unusual Payments (e.g., Payments to Employees, Municipalities, etc.) | Vice Chancellor for Financial Affairs/Treasurer or 69ÀÖÔ° Controller |
| Exceptions to 69ÀÖÔ° Travel Policy (Except for use of Per Diems, see Procedure 7-007, Travel Meals, and ADA concerns.) | Campus VPFA office. Exceptions due to disability or medical condition(s) require approval from the Campus ADA Compliance Officer, or equivalent. |
| All Other Exceptions to 69ÀÖÔ° Business Expenditure Policy | Vice Chancellor for Financial Affairs/Treasurer or 69ÀÖÔ° Controller |
The official version of this information will only be maintained in an on-line web format. Any and all printed copies of this material are dated as of the print date. Please make certain to review the material on-line prior to placing reliance on a dated printed version.
